Privacy Policy

Our Sacred Commitment

Welcome to the Privacy Policy of Julia Jansen Kinetic Living and Body Intelligence. This document exists to honor the trust you place in me when you share your personal information. I believe that the relationship between a guide and those they serve must be built on a foundation of transparency, respect, and mutual care. How I handle your data reflects these values.

I operate from Amsterdam, Netherlands, and am fully committed to compliance with the General Data Protection Regulation (GDPR), the Dutch Implementation Act (Uitvoeringswet AVG), and all applicable European privacy legislation. However, my commitment extends beyond legal requirements. I view the protection of your personal information as an ethical imperative that reflects the same care I bring to my movement and wellness practice.

By engaging with this website, completing contact forms, or communicating with me through any channel, you acknowledge that you have read and understood this Privacy Policy. If any aspect of this document raises concerns or conflicts with your values, I respectfully ask that you refrain from submitting personal information until your questions have been addressed to your satisfaction.

Information I Gather

I collect only the personal information that you voluntarily choose to share with me. This typically occurs when you complete inquiry forms, send direct emails, or engage in correspondence about my services. I do not harvest data indiscriminately or employ deceptive methods to obtain information.

The categories of information I may collect include:

• Identity Information: Your complete name and any professional titles or designations you choose to share when establishing contact with my practice.
• Contact Information: Your electronic mail address, telephone number, and physical address, which enable me to respond meaningfully to your inquiries and deliver the services you request.
• Communication Content: The substance of messages, questions, feedback, and any other information you transmit through my contact forms, email correspondence, or other approved communication channels.
• Technical Information: Your Internet Protocol address, browser type and version, device characteristics, operating system, and platform information, collected automatically through standard server logs when you visit my website.
• Usage Patterns: Information about how you navigate my website, including pages visited, time spent on each page, and the sequence of your journey through the site.
• Preference Information: Your stated interests, goals, and service preferences, which help me tailor my communications and recommendations to your unique situation.

I explicitly confirm that I do not collect or process special categories of personal data as defined under GDPR Article 9, including data concerning physical or mental health conditions, racial or ethnic origin, religious beliefs, or sexual orientation, unless you voluntarily provide such information for legitimate coaching purposes and explicitly consent to its processing.

How I Use Your Information

Every piece of information I collect serves a specific, intentional purpose aligned with my mission of guiding individuals toward embodied living. I do not engage in indiscriminate data processing or use your information in ways that would surprise or concern you.

My processing activities are grounded in the following legal bases under GDPR Article 6:

• Performance of Contract: Processing necessary to fulfill my obligations under any agreement we enter, including preparing proposals, scheduling sessions, and delivering coaching services.
• Legitimate Interests: Processing to improve my services, ensure website security, prevent fraudulent activity, and conduct business analytics, always carefully balanced against your privacy rights.
• Legal Obligation: Processing required to satisfy obligations under applicable laws, including tax regulations, consumer protection statutes, and professional standards.
• Your Consent: For marketing communications, newsletter distribution, and certain analytical activities, I rely on your freely given, specific, informed, and unambiguous consent, which you may withdraw at any time without negative consequences.

Specific purposes include responding to your inquiries and service requests, managing appointments and scheduling, delivering contracted coaching services, sending administrative communications, improving website functionality, conducting internal research, and complying with legal obligations.

Cookies and Tracking

My website uses cookies and similar technologies to enhance your browsing experience, analyze traffic patterns, and understand how visitors engage with my content. Cookies are small text files placed on your device that allow websites to recognize your browser on subsequent visits.

I utilize the following cookie categories:

• Essential Cookies: Necessary for the website to function correctly. They enable core functionality such as page navigation, form submission, and access to secure areas. The website cannot operate properly without these cookies.
• Functional Cookies: Enable enhanced features and personalization, such as remembering your preferences and settings between visits. They may be set by me or by third-party providers whose services I integrate.
• Analytical Cookies: Help me understand how visitors interact with my website by collecting and reporting information anonymously. They reveal which pages resonate most, how users navigate between sections, and where improvements are needed.

You maintain full control over cookie settings through your browser preferences. Most browsers allow you to refuse all cookies or to be notified when a cookie is being sent. Please note that disabling cookies may impair certain website functionalities. For detailed guidance on managing cookies in your specific browser, consult your browser's help documentation.

Your Data Rights

The General Data Protection Regulation grants you extensive rights over your personal information. I am committed to facilitating the exercise of these rights and will respond to all legitimate requests within the statutory timeframe of one month, extendable to three months for complex requests.

Your rights include:

• Right of Access: You may request confirmation of whether I process your personal data, and if so, receive a copy of that data along with information about how it is being used.
• Right to Rectification: You have the right to request correction of inaccurate personal data and to have incomplete data completed.
• Right to Erasure: Under certain circumstances, you may request deletion of your personal data, particularly when the data is no longer necessary for its original purpose or when you withdraw consent.
• Right to Restrict Processing: You may request limitation of processing under specific conditions, such as when you contest data accuracy or when processing is unlawful.
• Right to Data Portability: You have the right to receive your personal data in a structured, commonly used, machine-readable format and to transmit that data to another controller.
• Right to Object: You may object to processing based on legitimate interests or for direct marketing purposes. I will cease processing unless compelling legitimate grounds override your interests.
• Right to Withdraw Consent: Where processing relies on your consent, you may withdraw that consent at any time without affecting the lawfulness of processing conducted prior to withdrawal.

To exercise any of these rights, please contact me using the information provided at the end of this policy. I may need to verify your identity before processing your request to ensure the security of your data.

Security and Retention

Protecting your personal data is a responsibility I take with utmost seriousness. I have implemented comprehensive technical and organizational security measures designed to prevent unauthorized access, accidental loss, alteration, or disclosure of your information.

My security infrastructure includes encrypted data transmission using industry-standard SSL/TLS protocols, access controls that restrict personal data to authorized personnel only, regular security assessments, staff training on data protection best practices, and incident response procedures for potential security breaches.

Despite these precautions, no internet-based system can be completely secure. While I strive to protect your data, I cannot guarantee absolute security. In the unlikely event of a data breach that poses a risk to your rights and freedoms, I will notify you and the Dutch Data Protection Authority without undue delay, in accordance with GDPR requirements.

I retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including satisfying any legal, accounting, or reporting requirements. When data is no longer needed, I securely delete or anonymize it.

International Transfers

As an Amsterdam-based practice primarily serving European clients, I generally process and store personal data within the European Economic Area. However, some third-party service providers may process data outside the EEA.

In such cases, I ensure that appropriate safeguards are implemented, including Standard Contractual Clauses approved by the European Commission or adequacy decisions recognizing the recipient country as providing adequate protection. I do not transfer personal data to countries outside the EEA without adequate protection mechanisms.

Protection of Young People

My services and website are intended for adults aged eighteen and older. I do not knowingly collect personal information from individuals under the age of sixteen. If you are a parent or guardian and believe that your child has provided me with personal data without appropriate consent, please contact me immediately.

If I discover that I have inadvertently collected personal data from a minor under sixteen without verified parental consent, I will take immediate steps to delete that information from my systems.

Policy Evolution

I may revise this Privacy Policy periodically to reflect changes in my practices, technological developments, or legal requirements. When I make material changes, I will notify you by posting a prominent notice on my website and updating the effective date.

Your continued use of my website and services following the posting of revised terms indicates your acceptance of those changes. I encourage you to review this policy regularly to stay informed about how I protect your information.

Contact and Questions

I welcome your questions, concerns, and feedback regarding this Privacy Policy or my data protection practices. Transparency requires dialogue, and I am committed to addressing your inquiries thoroughly and promptly.

If you are dissatisfied with my response to your privacy concern, you have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) or with the supervisory authority in your EU member state of residence.